Report Name |
Due Date to WVDE |
Who Submits |
Master List of Schools |
August 15 and throughout the year as changes occur |
County Coordinator |
Annual Financial Reports |
September 28 |
Chief Financial Officer |
First Month Enrollment Report
Note: Reported data will be as of September 1 |
September 9 |
Superintendent or Designee |
ACT Plan and ACT Explore Pre-slug |
September 9 |
Superintendent or Designee |
First Month Certified List of Personnel |
September 9 |
Personnel Director |
2011 3rd and 8th grade Tier 2 and Tier 3 interventions. |
September 9 |
WVDE will collect |
Coordinated Early Intervening Services Collection
|
September 9 |
WVDE will collect |
Second Month Enrollment (all reports)
Note: Reported data will be as of October 1 |
October 7 |
Superintendent |
Second Month Certified List of Personnel |
October 7 |
Superintendent |
Special Education Second Month Report
Note: Reported data will be as of October 1 |
October 7 |
Superintendent |
Schedules/Course/Teacher Information |
October 7 |
Superintendent or Designee |
Career & Technical Second Month Reports |
October 7 |
CTE Administrator or Designee |
Annual Progress Report for Special Education |
October 7 |
Superintendent |
School Transportation Ridership Report |
October 7 |
Transportation Director |
Dropouts |
October 7 |
Attendance Director |
Dropouts Report to Mountaineer Challenge |
October 7 |
Attendance Director |
First Quarter Work-based Experience (hours that are non-paid and off-site) |
October 7 |
Work-based Experience Coordinator |
|
|
|
Special Education December Child Count |
December 2 |
Superintendent |
Special Education Initial Timelines |
December 2 |
Special Education Director |
Special Education Related Services/Paraprofessional Personnel |
December 2 |
Special Education Director |
Second Quarter Work-based Experience (hours that are non-paid and off-site) |
January 6 |
Work-based Experience Coordinator |
CTE Adult Part Time Enrollment
|
January 20 |
CTE Administrator or Designee |
Schedules/Course/Teacher Information (HQT)
Note: Collection made each Friday at 4pm |
February 10 March 4 |
WVDE will pull |
Testing Pre-slug for Writing Assessment |
January 27 |
County Coordinator, Test Coordinator |
Special Education Initial Timelines |
February 3 |
Special Education Director |
Career & Technical Education Second Semester Enrollment |
February 3 |
CTE Administrator or Designee |
Mentor Teacher Information (WVEISweb) |
February 3 |
Superintendent Designee |
Highly Qualified Teachers (Phase 1 - Course Schedule Data Final collection)
Note: Window will be open from February 10 - March 4
|
March 4 |
WVDE will collect |
Enrollment File for CTB Testing Bar Code Production (Accommodations also collected) |
March 5 |
County Coordinator, Test Coordinator |
Testing Pre-slug for Alternate Assessment |
March 5 |
County Coordinator, Test Coordinator |
Highly Qualified Teachers (Phase 2 - Finalize classes)
Note - Window will be open from March 19 -April 15
|
April 15 |
School Principal |
Special Education Annual Desk Audit |
April 30 |
Special Education Director |
Special Education Initial Timelines |
April 4 |
Special Education Director |
Third Quarter Work-based Experience (hours that are non-paid and off-site) |
April 4 |
Work-based Experience Coordinator |
Testing Preprinting File, Determination of Full Academic Year and Enrollment for Participation Rate |
May 17 |
County Coordinator, Test Coordinator, WVEIS County Contact |
Proposed Budgets |
May 30 |
Chief Financial Officer |
Tenth Month Reports
- Enrollment
- Attendance Register
- Building Information
- Special Education Program Exit Report
- Discipline
- LEP
- Fitnessgram
- Physical Education Report
- Transcripts
- Graduates
|
June 15 |
Superintendent or Designee |
Special Education Initial Timelines |
June 15 |
Special Education Director |
Senior Plans |
June 15 |
County WVEIS Contact |
Career & Technical for Adults in Secondary |
June 29 |
Vocational Director or Designee |
Secondary Student Transcripts |
July 1 |
WVDE no submission required |
Fourth Quarter Work-based Experience (hours that are non-paid and off-site) |
July 1 |
Work-based Experience Coordinator |
School Bus Fleet Report |
July 9 |
Transportation Director |
Retirement Annual Reports |
July 9 (DC)
July 16 (DB) |
Chief Financial Officer |
Monthly Financial Reports |
8th of each month |
Chief Financial Officer |
